The Director of Postgraduate Studies (DPGS) is responsible to the Head of Department for implementing postgraduate education policy as determined jointly in consultation with the Head of Department, senior officers of the department, departmental committees and Staff Student committees. They will work as a team, coordinating with other Directors to ensure strategy and policy for postgraduate research are implemented effectively. They contribute to postgraduate strategy and policy, participating in annual planning exercises, and lead on recruitment and studentship matters for postgraduate researchers (PGRs) to support departmental strategic objectives for postgraduate research. They are often the first point of contact for academic / pastoral issues raised by PGRs within their department/ academic unit.


  • To chalk-out and manage for advertisement of fresh admissions annually.
  • To ensure that all the academic record of students is checked and verified by the Departments concerned.
  • To coordinate and ensure that all the students who have applied for admissions of MS/MPhil& PhD are examined through the Departmental General/Subject Test equal to NTS (GAT/GRE) test as per scheduled program.
  • To maintain a database to allow admissions and prepare enrollment lists of qualified students and maintain fees records of enrolled students.
  • To ensure the smooth running of classes of Coursework and conduct of Semester Examinations in all the Institutes/Departments.
  • To ensure research proposals, coordinate to incorporate the recommendations of Scrutiny Committees for allocation of supervisors are maintained as per policies.
  • To prepare the agenda of Advanced Studies & Research Board (ASRB) for getting approval of Research Plans/Synopsis of researchers as per recommendations of the Scrutiny Committees of the Institutes/Departments headed by Deans of the Faculties.
  • To manage for issuance of approval letters to the scholars to start their research work on approved topics.
  • To manage for getting panel of experts from various approved/assigned Research Supervisors.
  • To coordinate with all the Deans of Faculties for holding of MS/MPhil/PhD Seminars.
  • To manage for appointment of Local External Examiners for Evaluation of MS/MPhil Dissertation & Viva Voce and 03 Foreign External Examiners for Evaluation of PhD Dissertation and 02 Local Experts/Examiners for conduct of Open Defense and Viva Voce.
  • To collect fees i.e Admission fee, Semester Fee, 2nd year fees (after approval of Research Plans), Plagiarism/Evaluation fee, etc.
  • To coordinate with Directorate of ORIC for checking the thesis through anti plagiarism software as per directives and policy of Higher Education Commission to maintain the quality assurance.
  • To initiate for allowing required extension in research up to the maximum period of study after strong justification of Scrutiny Committee on the recommendations of Supervisors, Chairpersons and Deans of Faculties.
  • To prepare Agenda items of Advanced Studies & Research Board (ASRB) with the collaboration of Controller of Examinations for getting recommendation for award of MS/MPhil/PhD degrees to scholars.
  • To monitor matters of academic quality including writing thesis.
  • To manage the matters related with postgraduate studies and implement Rules and Regulations.